Vendant® Flash Card Manager®

Vendant® Flash Card Manager®.. 1

What Is Flash Card Manager?. 1

Getting Started. 1

Creating New Flash Cards. 1

Studying Flash Cards. 1

Creating and Editing Flash Cards Outside of Flash Card Manager 2

Tips. 3

Main Menu Reference. 3

Card Menu. 3

Edit Menu. 4

Tools Menu. 4

Help Menu. 5

Appendix. 5

Card Attributes. 5

Advanced Card Properties. 5

FCM Text File Format 6

Delimited Text File Format 7

Viewing and Editing Foreign Languages on Your Desktop Computer 7

[Windows Mobile only] Viewing Foreign Languages on Your Device. 8

[Windows Mobile only] Editing Foreign Languages on Your Device. 8

Support 8

 

What Is Flash Card Manager?

Flash Card Manager is an application for Microsoft Windows and Microsoft Windows Mobile that lets you create and review a set of tens or thousands of flash cards. 

As each flash card is reviewed, you select a score that represents your familiarity with that card.  If you know the card well, the card is automatically scheduled for review less frequently.  If you do not know the card well, the card is automatically scheduled for review more frequently.  The automatic review scheduling system keeps you focused on the material you need to practice, not the material you already know.

Getting Started

Creating New Flash Cards

After installing Flash Card Manager, you need to add flash cards.  To add a single flash card quickly, follow these steps.

1.       Start Flash Card Manager

2.       Click on the “File” menu.

3.       Click on the “New Card” menu item

4.       Look here for details on using the “New Card” command

 

After adding some flash cards into Flash Card Manager, you can begin the learning process. 

 

Studying Flash Cards

To open the Study window, click on the “View” menu and the the “Study” menu item.  If there is at least one card in Flash Card Manager, a card will be displayed in the Study window.  To return to the list view click on the “View” menu and the the “List View” menu item.

Try to Remember

When a flash card appears in the Study window, the back side is hidden.  Try to remember the back side of the card.  When you want to see the back of the flash card, click one of the “Show Back” buttons.

Score Yourself

When the back side of the card is shown, compare it to what you remembered when the back was hidden. 

If you remembered correctly, give yourself a score of 1 or higher, depending on your confidence.

If you could not remember or remembered incorrectly, give yourself a score of 0.

Don’t worry too much about selecting the perfect score every time you score yourself.  The most important distinction to make is between a scores of 0-2, which lower the review interval of a flash card and scores of 3-5, which increase it.  You will understand the other scores better as you gain experience using the program.

Break Time

If the words “Break Time” appear in the status bar at the bottom of the Study window, all of your flash cards are scheduled for review some time in the future.  You should take a break or create some new flash cards, but you can continue to review cards if you want to.

Study History

Flash Card Manager remembers the last twenty flash cards you have reviewed.  This is called the flash card history.  You can browse back and forth through the flash card history by using the “Back” and “Forward” toolbar buttons. 

While you are browsing previously scored cards “Recently studied” in the status bar at the bottom of the Study window.  To return to the currently scheduled study card, click the “Forward” toolbar button until it becomes disabled.

If you change the score on one of the cards in your card history and then move forward or backward to another card, you will be prompted to select “Rescore” or “Original Score.”  If you select “Rescore,” it will undo your previous score and apply the newly selected score.  If you select “Original Score” it will ignore the score change you made.  You can use this feature to correct scoring errors.

Creating and Editing Flash Cards Outside of Flash Card Manager

If you prefer, you can create or edit flash cards using the editor of your choice and then import them into Flash Card Manager.  The editor must support reading and writing Unicode text if you are using any non-English text.

Adding New Flash Cards Using a Third Party Editor

To create flash cards in a third party editor, you must follow these high level steps:

1.          Create a new document using your editor.

2.          Save the file as Unicode text.

3.          Import the text file into Flash Card Manager.

 

Here are the steps in more detail:

1.          Create a new document using your editor.

2.          Type the cards into the editor in the FCM Text File Format.

3.          Save the document as a Unicode text file.

4.          Start Flash Card Manager.

5.          Select the “Tools” menu, then select the “Import”

6.          Select your text file.

7.          The “Import” dialog will appear.

8.          Under “Format” select “FCM Text File”

9.          The “Import’ dialog contains a preview pane.  The preview pane will show the first flash card’s attributes and values or an error message if the first flash card is improperly formatted.

10.       Click the “OK” button.

 

This should import your flash card file.  Before any cards are imported, the format of your file is verified.  If there are errors in the format of your flash card file, you will be given a description of the problem and the line number where the problem occurs.  Fix the errors and repeat the steps listed above starting from number 3.

Editing Existing Flash Cards Using a Third Party Editor

To edit existing flash cards in a third party editor, you must follow these high level steps

1.          Export your flash cards from Flash Card Manager to a text file.

2.          Edit the text file with the third party editor.

3.          Import the modified text file back into Flash Card Manager.

 

Here are the steps in more detail:

1.          Start Flash Card Manager

2.          Export your entire flash card database using the “Export” command.  You can find the “Export” command on the “Tools” menu.

3.          The “Export Options” window is displayed.

4.          Under “Encoding” select “Unicode”

5.          Under “Format” select “FCM Text File”

6.          Uncheck “Include Scheduling Data”

7.          Click the “OK” button.

8.          The “Export Flashcards” dialog will appear.  Select a name and location for your exported file, click “Save”

9.          Open the exported text file using your favorite editor.

10.       Edit the attributes you would like to change

11.       If you would like to add new cards, you can add them anywhere in the file.  Only the Front and Back attributes are required.

12.       Save the text file.

13.       Select the Flash Card Manager “Tools” menu, then select the “Import”

14.       Select your text file.

15.       The “Import” dialog will appear.

16.       Under “Format” select “FCM Text File”

17.       The “Import’ dialog contains a preview pane.  The preview pane will show the first flash card’s attributes and values or an error message if the first flash card is improperly formatted.

18.       Click the “OK” button.

 

This should open and import your flash card file.  Before any cards are imported, the format of your file is verified.  If there are errors in the format of your flash card file, you will be given a description of the problem and the line number where the problem occurs.  Fix the errors using your editor and repeat the steps listed above starting from number 12. 

Tip: If you make significant changes to the front or back of a card, the old scheduling data will remain, but it will not apply to your edited card.  When you need to completely change the front or back of a card, simply delete the existing card and add a new card.

Tips

Please take a few minutes 1-3 times a day to see if there are any cards ready for review.

Always make sure you have plenty of cards waiting for their first review.  When you see the words “Break Time” appear, you are out of new cards.  Enter some new cards as soon as possible.

Main Menu Reference

Card Menu

New Card

Use this menu item to add a new flash card to the database.  After selecting “New Card” the “Edit Flash Card” dialog is displayed.

1.       Enter the Front text in the space provided.

2.       Enter the Back text in the space provided.

3.       If desired, select the “Details” tab to edit other card attributes.  For more information about any card attributes, please refer to Card Attributes

4.       To accept the newly created card, click the “OK” button in the upper right hand corner of the display.

5.       To discard the newly created card, click the “Cancel” button.

 

For information on editing cards in a language your computer does not natively support, please refer to Viewing and Editing Foreign Languages on Your Computer.

Open

Use this menu item to edit the currently displayed flash card.  Look at the “New” command for step by step instructions on using the “Edit Flash Card” dialog.

Import

The Import menu item is used to import flash cards from a text document into your flash card database.  FCM Text File Format and several delimited formats are supported.  FCM Text File Format is the recommended format.  For details on this format, please refer to FCM Text File Format.

Import Algorithm

As flash cards are read from the import file, each one is processed in the way that makes the most sense for that card.  Here is an overview of how cards are handled.

Import Cards with an “Id” attribute:

If a database card with a matching “Id” exists

The specified import attributes overwrite attributes on the matching database card.

If a database card with a matching “Id” does not exist

The import card is inserted into the database with the specified “Id”

Import Cards without an “id” attribute:

If a database card with a matching “Front” and “Back” exists

Duplicate card error stops import.

If a database card with a matching “Front” and “Back” does not exist

A globally unique “Id” is generated for the import card.  The import card is inserted into the database.

Import Tips

When importing new cards, don’t specify the “Id” attribute, one will be generated for you.

When editing existing cards, export from Flash Card Manager.  The exported cards will include the “Id” attribute.  When editing the exported cards, don’t modify the “Id” attribute.  When the edited cards are re-imported, the “Id” attribute will make sure your edits are applied to the correct flash card in the database.

Never import cards with scheduling data that belongs to other people.

Export

This menu command writes the entire flash card database to a file on your computer.  The FCM Text File Format and several delimited formats are supported.  FCM Text File Format is recommended.

When you select the Export menu command, you are asked whether you would like the exported file to include or exclude personal scheduling data.  If you are exporting cards for backup, be sure to include personal scheduling data.  If you are exporting cards to share with others or for editing cards on your desktop computer, you should exclude personal scheduling data.

The exported file includes several card attributes, and (if selected) your personal scheduling data for each flash card. 

Your entire flash card database can be rebuilt from an export file that includes scheduling data.  Therefore, it is recommended that you periodically export your flash card database with scheduling data and save a copy of the exported text file in a safe place. 

Edit Menu

Rename

Rename the selected category.

Find

This menu option brings the List View window to the front and directs the keyboard input to the search control at the top of the List View.  Type the text you are looking for and press return to start the search.

View Menu

Study

Opens the Study window.

List View

Opens the List View window.

[Study window] Compact Scoring Controls

Switches between large and small scoring buttons.

[Study window] Horizontal/Vertical Card Layout

Controls the layout of the front and back sides of the flash cards.

Tools Menu

Study Front to Back/Study Back to Front

These menu items allows you to switch the review direction of flash cards.

Scheduling data for the “Front to Back” direction is tracked separately from the “Back to Front” direction.

Learning Progress

Use this menu item to display the “Learning Progress” window.  The values are displayed for both “Front to Back” and “Back to Front” study directions.    Here is an explanation of the values displayed.

cards total – The total number of flash cards in the current category.

cards ready for review – The number of cards whose scheduled review time has already passed.

cards memorized – The number of cards that are scheduled for review in the future.  The assumption is that these cards have been reviewed recently enough that you can still remember them.

cards waiting for first review – The number of flash cards that have never been reviewed.  These cards are introduced as you become more proficient with previously introduced cards.

excluded from review – The number of flash cards that are excluded from review because of an attribute setting.

 

Register

You can evaluate Flash Card Manager free for 14 days.  After that, you must purchase a registration key to continue using the software.

When you purchase the key, you will be asked for your name.  Please give the name exactly as you would like it to appear in the registration dialog.  This value will also be used as the default author name for all flash cards you create.

When you receive the key, enter it on the register window.

Options

This will bring up the Options window. 

Help Menu

Quick Help [Windows/7 only]

This menu command displays a message box with a context-sensitive help message.

User’s Guide

This menu command uses Internet Explorer to view the Flash Card Manager User’s Manual.

Support

[Windows/7] This menu command opens the support website.

[Windows Mobile] This menu command creates a support email that you can fill in and send.

Feedback

[Windows/7] This menu command opens the feedback website.

[Windows Mobile] This menu command creates a feedback email that you can fill in and send.

Forums

This menu command opens the feedback website.

About

This menu command displays information about Flash Card Manager.

Appendix

Card Attributes

Id – This is the flash card serial number.  This attribute is automatically generated when flash cards are created.  No two flash cards will ever be given the same Id, even if they are created on different computers.

Front – The text on the front of the flash card

Back – The text on the back of the flash card

Category – Different topics should be maintained in different categories.

Author – The author of the flash card.  (optional)

Chapter – The sub-topic, chapter or other identifying information.  (optional)

Notes  –Notes about the card.  (optional)

Introduction Order (IntroductionOrder)– This value controls the order that new cards are introduced.  Cards with a higher Introduction Order are introduced after cards with a lower Introduction Order.  Leave this value blank to introduce this card after all of the other cards in its category.

Exclude from Front to Back study (ForwardX) – Use this option to prevent the card from appearing when reviewing the cards from front to back.

Exclude from Back to Front study (ReverseX) – Use this option to prevent the card from appearing when reviewing the cards from back to front.

 

Advanced Card Properties

The advanced card properties control the scheduling for a particular flash card.  These values are automatically updated by Flash Card Manager based on scores you give yourself during the review process.  Editing these values is not recommended and is not supported.

Introduced – A value indicating whether this card has ever been scored.

Last Reviewed – The date this card was last reviewed.

Last Score – The last score you gave yourself (0, 1, 2, 3, 4, or 5)

Review Interval – The ideal number of seconds between reviews of this flash card.

Difficulty – This number affects how much the Review Interval is increased when you select a passing score.  The higher the difficulty, the smaller the increase in Review Interval.  Difficulty ranges from 0 to 32 and defaults to 16.

 

FCM Text File Format

Rules

When creating or modifying a flash card text file, please follow these rules carefully.

Each card is a contiguous group of non-blank lines in a text file.

Individual cards are separated by one or more blank lines.

Each line in a card is made up of an attribute name, a colon, and the value of the attribute.

Every card must have a Front and Back attribute.

 

Example Import File

This is the format recommended for adding new cards to the flash card file.

Front: Hello!

Back: Bonjour!  

 

Front: Goodbye!

Back: Au revoir!  

 

Front: Please

Back: S’il vous plaît  

 

Front: Yes

Back: Oui  

 

Front: No

Back: Non

 

Importing Cards You Already Know

When you import cards as shown above, the scheduling system guesses your familiarity based on your first score.  If you give yourself a failing score the first time, the scheduling system will set the card’s review interval to a very small number and you will see the card very often because it assumes the card is completely new to you.

If you are already familiar with some of the flash cards you are importing, you probably want to indicate that to the scheduling system.  You can indicate this by specifying a ReviewInterval attribute on the cards you are familiar with.  A card’s ReviewInterval controls how often you see the card.  The ReviewInterval is specified in seconds.  If you want to start out seeing the card once a day, set the ReviewInterval to 86400 (because that’s how many seconds there are in a day).  If you want to start out seeing a card every week, set the ReviewInterval to 604800 (because that’s how many seconds there are in a week).

Here is a sample import file that specifies ReviewInterval attributes.

Front: Hello!

Back: Bonjour!

ReviewInterval: 86400  

 

Front: Goodbye!

Back: Au revoir!  

ReviewInterval: 86400

  

Front: Please

Back: S’il vous plaît  

ReviewInterval: 86400  

 

Front: Yes

Back: Oui  

ReviewInterval: 604800

 

Front: No

Back: Non

ReviewInterval: 604800

 

Encoding

The file can be encoded as ANSI, UTF-8, Unicode, or Unicode big endian.   Unicode is the recommended file encoding because it supports text in all language.  It is also the encoding used when Flash Card Manager exports cards.  If your document editor can save and load text files (*.txt), you should be able to use it to edit your flash card file. 

One such editor is Microsoft WordPad.  This program is included free with Microsoft Windows.  To launch Microsoft Notepad, follow these steps.

1.       On your desktop computer, open the “Start” menu.

2.       Open the “All Programs” menu.

3.       Open the “Accessories” menu.

4.       Select “WordPad”

 

In Microsoft WordPad, you can choose your file encoding by when saving a document with the “Save As…” menu command.  Change the “Save as type:” value to “Unicode Text Document”

Delimited Text File Format

Introduction

The Delimited Text File Format is an advanced format.  It is difficult to generate by hand and is most often created by database programs or spreadsheets like Microsoft Excel.

Example Comma Delimited Text File (CSV)

Front,Back

Hello!,Bonjour!

Goodbye!,Au revoir!

Please,S’il vous plaît

Yes,Oui

No,Non

 

Creating a Delimited Text File with Microsoft Excel

Example Microsoft Excel Worksheet:

1.       Open the Excel workbook you would like to convert into the Delimited Text File Format.

2.       Activate the worksheet you would like to save as a Delimited Text File.  “Sheet1” is selected in the previous sample image.

3.       The first row of the worksheet must be flash card attribute names.

4.       The following rows each represent a flash card.

5.       Every flash card must have a Front and a Back attribute.

6.       Click on the “File” menu.

7.       Click on the “Save As...” menu item.

8.       Under “Save as type:” select “Unicode Text (*.txt)”

9.       Click on the “Save” button.

10.    Excel may prompt you with the following message “The selected file type does not support workbooks that contain multiple sheets.”  Click “OK” to save only the active sheet.

11.    Excel may prompt you with the following message “<filename>.txt may contain features that are not compatible with Unicode Text.  Do you want to keep the workbook in this format?”  Click “Yes” to keep this format, which leaves out incompatible features.

12.    The newly saved file is formatted in the Delimited Text File Format.

 

Viewing and Editing Foreign Languages on Your Desktop Computer

[from www.microsoft.com]

Microsoft Windows supports more than 100 languages and dialects. Typically, you use one primary language on your computer. However, with Microsoft Windows, you can set up multiple languages, and then switch between them with just two mouse clicks. A multiple-language setup is useful if you often send and receive documents in different languages. If your computer is used in a multilingual household, you can configure each user account with a different language.

Set up your computer for multiple languages [XP] [Vista] [7]
To change the primary language or set up multiple languages on your computer, first you need to add your preferred languages.

 

[Windows Mobile only] Viewing Foreign Languages on Your Device

Your Windows Mobile device is capable of viewing text in dozens of languages.  However, to save memory, most devices only contain fonts commonly used in their target market.  Fortunately, adding new fonts to your device is easy.  Your device can display any TrueType font (*.ttf) or TrueType font collection (*.ttc).  If you have any foreign language fonts installed on your desktop computer, you can find them in your Windows F•

How to add or change the input language: [XP] [Vista] [7]

 

[Windows Mobile only] Viewing Foreign Languages on Your Device to helpdesk@vendant.com so it can be included here in a future release of this document.

If your device cannot input the language of your choice, the recommended procedure is to edit the cards on your desktop computer and import them.

Support

If you still need help or you found an error in this document or you have suggestions for how to improve this document, please email helpdesk@vendant.com